When to use SYNC MODE
One of the challenges we had in building the Vyew interface was creating a space where users could work together, or work apart, on the same document. That’s what we call “synchronous” and “asynchronous.”
Each VyewBook has a SYNC MODE setting. It can be turned ON or OFF.
When SYNC MODE is ON — Every user sees the same thing on their screen, as every other users. That means when a user changes pages, scrolls, or zooms in, everyone will also see that exact portion of the VyewBook.
When SYNC MODE is OFF (Un-Sync Mode) — When a user changes pages, zooms, or scrolls, it only affects their own screen, not anyone elses. This is useful when users would like to create content or read on different VyewBook pages.
When should I use SYNC MODE?
* During a presentation. You are in the room with a few other people, and you want them see exactly what you are seeing.
* During a discussion/meeting with other team members.
* When you don’t want viewers to browse the VyewBook on their own.
When should I turn SYNC MODE OFF (Un-Sync Mode)?
* When 2 or more people are marking/reviewing the same VyewBook.
* When you want to allow viewers to browse the VyewBook on their own.
About Default Sync Modes:
Each VyewBook gives you the option of keeping the VyewBook on a certain Sync Mode after you leave the VyewBook. During the course of a meeting, you may turn Sync Mode ON or OFF several times, so it may be useful to assure a VyewBook resets back to a certain Sync Mode when you are done.
When would I default a VyewBook to SYNC MODE ON?
* When the VyewBook is strictly used for presentations and meetings, and you don’t want viewers who come early to a meeting to be able to browse all the pages.
When would I default a VyewBook to SYNC MODE OFF (Un-Sync Mode)?
* When the VyewBook is used as a notebook, scrapbook, or document for collaboration/review. This would keep users who come into it, from bumping into eachother or getting in eachothers way when changing pages.
* When you specifically want Viewers to be able to browser pages in the VyewBook.
New Feature: Notification of changes
When collaborating on a document with a lot of pages, it is good to know, what additional comments have been made, on what pages and in what sticky notes. Previously, it was hard to figure it out. You had to manually scan each page and open each sticky note. With Change Notifications, it’s easy!
Change Notifications are visual cues in the VyewBook to let you know which pages have been edited or added to, since you last visited, and which sticky notes have been edited since you last saw them.
Notice that Page 5 is a different color. That means that there is new content or edits you haven’t seen yet.
Sticky Notes change notifications:
Utilizing your Lobby for quick meetings
Some of you may be confused about the Lobby. Let my try to clear things up.
What is the Lobby and what is its relation to VyewBooks?
- The Lobby is a place to meet and greet your guests, then bring them into a VyewBook.
- The Lobby is a directory of VyewBooks that you have made public, so while your guests are waiting for a meeting to start, they can view these public VyewBooks.
- A guest is redirected to the lobby if they are attempt to enter a locked VyewBook.
The Lobby is useful for impromptu meetings
If your meeting ID is 1234, then your Lobby URL is vyew.com/1234.
Let’s say you’re on the phone with a friend, trying to describe a new mousetrap idea that will revolutionize the industry, but he doesnt understand. You tell him, “Go to vyew.com/1234″. When you both navigate there in your browser, you’ll both be in your lobby. Since you are the owner, you will see a button “CREATE NEW VYEWBOOK.” Click on it.
Once you click that, you will be asked if you would like to bring your client into the newly created VyewBook. Click “FORCE PARTICIPANTS TO FOLLOW YOU”.
There you go. You have just started a quick impromptu meeting in a new VyewBook in about 10 seconds (assuming your friend was in front of a computer).
(this scenario, adapted from this page, dealing with custom ID’s)
Getting the most out of Custom ID URL’s
My favorite usage of a Custom ID is for fast impromptu meetings. I can tell someone a short easy to remember URL and instantly we’re in a real-time conference.
Here’s an example:
Let’s just say your Custom Room ID is “John” and you have a VyewBook called “newideas“, this VyewBook can be accessed instantly by entering the following simple URL into your browser:
Vyew will automatically resolve to the full VyewBook address:
Share your VyewBooks without formal invitations
Let’s say that John is on the phone with an associate, Sarah, and he wants her to see his VyewBook. He can tell her to go the web address www.vyew.com/john/newideas. If John has set the Access Control for this VyewBook to “Open to Anyone“, Sarah will be able to join the VyewBook immediately:
If John doesn’t want his VyewBook to be “Open to Anyone“, but still wants to allow quick access without invitations, he can set a VyewBook password. When Sarah goes to the VyewBook, she can just enter the password to gain access:
Start impromptu, ad-hoc meetings fast
What if you’re on the phone and you’re trying to explain something complicated?
Sketch it in a VyewBook! Here’s a typical scenario:
Sarah: I’m not sure I understand what you’re trying to describe.
John: Are you in front of a computer?
Sarah: Yes.
John: OK, go to vyew.com/john
When John clicks on “CREATE NEW VYEWBOOK“, he has the option of bringing Sarah into the newly created VyewBook:
This will give John a fresh slate to visually share his ideas with Sarah inside Vyew.
How can you get a Custom Room ID?
Custom Room IDs are offered to Vyew subscribers as an Add-on for only $10/year.
Vyew Glossary of Terms
Access Control Settings
Each VyewBook has a Access Control Settings, which govern who can come into the VyewBook, and what type of user they are when they come in. The three settings are: (1) Anyone can come in, (2) Only invitees or people with the password, (3) Nobody except the Owner. If option (1) “Anyone” is selected, the owner can then set what the default User Type is for people who enter: (Viewer, Reviewer, Collaborator, Moderator).
Collaborator
A user type who is allowed to add content, delete, draw and mark-up a VyewBook.
Custom URL
A user who pays for a Custom URL, will recieve a custom link directly to their Lobby and VyewBooks. For example, instead of a URL like “vyew.com/room#/123456/myvyewbook”, they can tell users to go to a simpler URL such as “vyew.com/bob/myvyewbook”.
Lobby
A Lobby is a virtual meeting space where users can meet before going into a VyewBook Meeting. For example if the user owns a Custom URL, such as “vyew.com/bob”, then that link goes to Bob’s Lobby. Also, if a user tries to enter a VyewBook that is locked or password protected, they will be forwarded to the Lobby.
Meeting
A Meeting a virtual space in which users meet. It is another name for VyewBook. A Meeting takes place in a VyewBook. Some web collaboration systems use the term “meeting” or “room” synonymously.
Moderator
A user type who is allowed to change other users permissions/user types, as well as kick users out, draw, delete, and add content.
Owner
A user who owns the VyewBook. They have all possible permission rights to the VyewBook, including VyewBook settings. There can only be one Owner of a VyewBook.
Reviewer
A user type who is allowed to add content, draw and mark-up, but not delete.
Room
A Room is a term synonymous with “Meeting” or “VyewBook.” It is a virtual meeting place. Users meet in a room, which is a VyewBook.
Sync Mode
The state of a VyewBook. When it is in Sync Mode, then all navigating, scrolling and zooming are synchronized with all users in that VyewBook.
Viewer
A Viewer is type of user whose permissions only allow him/her to view the presentation. They cannot draw. They cannot navigate pages, unless the VyewBook is set to Un-Sync Mode.
VyewBook
VyewBook = Meeting Room = Work space
A “vyewbook” is a collection of pages created and saved together in Vyew for collaborating on during LIVE conferences and asynchronously over time, ANYTIME.
Un-Sync Mode (Sync Mode Off)
When a VyewBook is in Un-Sync Mode, zooming, scrolling and navigating pages by users, do not affect eachother. User A and User B can be in the same VyewBook, looking at different parts of it.
User Type
A user type is a status of a user which defines their permissions. For example, a user can be a Viewer, Reviewer, Collaborator or Moderator.
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