Preparing for a Presentation

Create the Presentation Slides

Powerpoint, Word, and PDF documents can be uploaded, or you can create content directly inside your Vyew Room, then you can give a presentation remotely to many viewers. If creating content in Vyew, you can use the text tool to make titles and bullets points and use the shape and line tools for effect. You can also import images, music or a video.

Tips for an effective presentation:

  • Know the needs of your audience and match your content accordingly.
  • State your facts in a simple, concise and interesting manner.
  • Use the 7×7 rule: no more than 7 lines of text with 7 words per line.
  • When using images, make sure they’re legible, not overly complex, and add to your presentation rather than distract from it.
  • Keep colors to a minimum and stick with simple fonts. Fancy is not always better.
  • Choose a color combination that makes your text easy to read.

Importing Content into Vyew

There are 2 ways to import content into vyew:

  • uploadHomeIn the Home tab, click on the Import Content button in the left hand tool bar. This will import your content into a new Vyew Room.
  • insertRoomIn a Vyew Room, click on the Import button near the top center of Vyew. This will give you several import options. For more info, see here.

Multi-page documents are inserted onto multiple pages in Vyew.

pageManagerRenameIf you have multiple pages in your Vyew Room, you should label them using the page navigator drop down. To rename, just click in a text box and type.

pageManagerMove1To rearrange the pages, simply drag the page to the desired position. See here.

The max file import size is 30MB, however we recommend keeping your files under 10MB, since smaller files will load quicker and be more likely to work.

Some documents with complex, high res graphics or background color gradients may have problems importing. If so, and your document is only a few pages, try the Screen Capture method of import.

Having trouble importing? Import Troubleshooting

Writing and Practicing a Script

  • Know your material, don’t wing it.
  • Have a script – Write an outline or write bullet points. Put what you have to say in a logical sequence.
  • Have goals – List and prioritize the top 3 goals you wish to accomplish with your audience.
  • Practice your script while flipping through the Vyew pages.
  • Take your time – Don’t race through your presentation— pause to allow yourself and your audience a little time to reflect and think.
  • Use Silence – Fight the urge to use verbal fillers such as “um”, “uh” or “anyways.” Instead, just pause.
  • Use transitional phrases between slides that will smoothly take the user from one to another.
  • Eye contact – If you’re using a webcam with your presentation, try your best to maintain eye contact with the camera.
  • Speak loudly and slowly – Don’t speak in a monotone voice and try to keep your audience as interested and engaged as much as possible.
  • Solicit questions – Invite questions during your presentation.
  • Use Humor – It’s good to use a little humor and personality, but don’t go overboard.
  • Practice, practice, practice.

Practicing with Vyew

Take a few minutes to practice various functions in Vyew.  To simulate other people in the room, open a different browser, such as Firefox, Chrome, Safari, or Internet Explorer, then login to the same Vyew Room from two different browsers. One of your browsers can be a fake guest.

Practice:

  • Promoting and demoting users – You may want some people to mark up the presentation.
  • Pulling users into your Vyew Room from the lobby – If your Vyew Room is set to Invites Only, when you enter the room with your guest browser, your Vyew session in your host browser will notify you to bring the guest in.
  • Jumping to specific pages – Use the page navigator to jump to specific pages.
  • Closing the sidebar for all users – If you are strictly using the teleconference feature, you may not want the sidebar distracting people. You can close the sidebar for everyone by hovering over the sidebar close button and clicking Close for Everyone when the tooltip pops up.
  • Using the Talk button.
  • Using the webcam.

Deciding on a presentation time

If you have people in varying timezones, use this timezone calculator to find a time that works best for everyone. You can also email everyone and have them vote on two or three different meeting times to see what works best. This handy application makes it easy.

Scheduling the Meeting in Vyew

Once you’ve decided on a meeting time, schedule it in Vyew using the invitation wizard. It will send out invitation links to all your participants and send them a reminder email as well.

Tip: Instead of using Vyew’s invitation wizard, you may invite people by copying and pasting the direct room URL into an email. Make sure your Vyew Room access setting is ‘open to anyone’.

Prior to Presentation

  • Test and check all links, pictures, audio or video.
  • Arrive in your meeting a few minutes before and greet attendees as the come in.
  • Having an agenda will keep everyone focused and attentive since they know what to expect.
  • Consider having a welcome page with agenda and estimated duration, then stick to it.
  • If you plan to use Screen Sharing during your presentation, make sure your desktop is cleaned up with no embarrassing/distracting wallpaper.

Updated: September 30th, 2011 · Tags:

Comments (3 Responses)

  1. Michelle says:

    Can the meeting be recorded for review later?

    Reply

    markt

    Our recording feature’s still several months away. Many clients have had success using Vyew in conjunction with other recording software such as CamStudio (http://camstudio.org/), Camtasia (http://www.techsmith.com/camtasia/), Screencast-O-Matic (http://www.screencast-o-matic.com/), or on Linux, xvidcap (http://xvidcap.sourceforge.net/). The resultant video could then be uploaded to YouTube and inserted back into a Vyew room.

    Reply

  2. Anthony Bernard says:

    Some of your training videos have such low volume they can hardly be heard at full volume. Except for that, your videos and help articles are extremely well done and very simple to follow.

    Reply

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