Opening/Closing the Sidebar (for everyone)
Minimizer (Fig. A)
You can open/close the sidebar for your own view, or for all users. This will free up space for the meeting area if you do not need chat or webcam.
Opening/Closing for just you
Click the minimizer button to open and close (See Figure A).
Opening/Closing for everyone
To close the sidebar for everyone in your room, just roll over the minimizer button. A tooltip will popup then click “Close for all users.” To open, do the same thing: roll over it, then click “Open for all users.”
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How do participants change their display name as shown in the Userlist?
Any participant can change their display name using via the Userlist Options Menu in the Userlist. Simply click on the icon that looks like wrench and select “Change my screen name”:
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Do users in my VyewBook always have to see what I see, or can they go to a different page?
Owners and persons granted “Moderator” status can let persons navigate pages at their own pace, if desired, via the Page Sync/Un-sync options next to the Page Navigation:
Owners and Moderators can also just un-sync themselves. For example, a Moderator might want to jump ahead to edit a page prior to discussion during a live conference.
NOTE: VyewBooks are set to Un-sync Mode by default. During live conferences, the Owner or Moderator needs to toggle to Sync Mode to make all persons see what they see. When the live conference concludes, and the Owner and all Moderators have left the session, the VyewBook will default back to Un-sync Mode automatically. To change the default to Sync Mode, select “Default this VyewBook to Sync Mode” via the Sync Toggle.
VyewBooks can also be set to Sync Mode by default via the VyewBook settings found under the Book Menu:
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How do I see what specific persons have added to my VyewBooks?
Use the Filter by User tool to view objects, including white-board annotations and embedded comments, added by specific persons over time. The Filter by User tool is found in the Userlist:
Simply click on a person’s name to see just what that person has contributed, filtering out all other person’s input.
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User Roles/Permissions
![user-permissions-new[1]](http://vyew.com/s/wp-content/uploads/2009/04/user-permissions-new1.GIF "user-permissions-new[1]")
- Moderator – like an Owner, they have access to everything except the Room Settings
- Collaborator – can Draw, edit, delete their own content can change Sync Mode. They can’t delete pages or change the permissions of others.
- Reviewer – a special case user that can only be assigned when inviting that person. They are just like a Collaborator, except they cannot import any media, such as images or documents into a room.
- Viewer – can’t edit or change anything. They may be able to navigate to different pages depending on Sync Mode:
- Sync Mode ON – They cannot navigate. They are locked into whatever the currently sync’d page is.
- Sync Mode OFF - They can navigate to any page they want.
Why can a Viewer navigate when Sync Mode is OFF?
When you are giving a presentation, we expect you to have SYNC Mode ON, so that everyone will follow you from page to page.
When you are using Vyew for reviewing of a document or some other type of “asynchronous” activity in which Viewers may be in your Room without you present, then it is ideal that they should be able to browse as they wish.
Assigning Roles to New Invitees
Changing Roles to those in a VyewBook
The Userlist
In the userlist pod (upper right corner of the VyewBook), click on their name to change their permission status.
Are users distracting the meeting?
If you have a large meeting, where users might be inclined to distract the meeting by drawing or playing with other features, it is recommended that you demote everyone to a Viewer. You can demote everyone at once with the Userlist Menu (the tool icon in lower right).
The viewer role, can only watch and chat. Also viewer’s do not broadcast their mouse cursor to the meeting, like collaborators, moderators and owners do. This will help minimize distractions during the meeting.
Different user roles have different interfaces
The lower the permission status of a user, the simpler their interface will be, since certain functions will not be available. For example, a Viewer will not see any drawing tools.
- Viewers will not see these buttons.
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What is the maximum user limit for a room?
The number of users allowed in a room depends on your subscription level. The latest info on subscription pricing is here.
- Free accounts = 10 users
- Plus accounts = 10 users (can be upgraded to 80)
- Pro accounts = 10 users (can be upgraded to 80)
Upgrades cost $1/user/month. There is a bulk-user discount if you jump straight up to 80 users. Sign-up here, or if you’re already a customer, upgrade here.
What if I want more than 80 users in a room?
For special situations we can allow up to 100. A new version of Vyew is in the works which will allow much more. Stay tuned…
