Inviting and Sharing Rooms – Overview

Three types of invitations

• Open Access – Allow a user anytime, until you un-invite them. Usually for asynchronous collaboration.
• Timed Access – Allow a user immediately, for a limited time. Usually for synchronous collaboration.
• Scheduled Access – Allow a user access only during a specific time. Usually for presentations.

Starting the Invite Wizard

Two ways:

• From Home, click the Invite link next to the Room name.
  

• From a room, click on Invite in the Vyew bar, then Invite People….

The Invite Wizard

1. Recipient info

   

   • To: – Email(s) where the invitation(s) will be sent.
   • Message: – Optional message to attendees.
   • Include Conference Call Number – Include your meeting’s free conference call number and extension.
   • Send me a confirmation email – Send yourself a copy of the invitation.

2. When should they have access to this room?

   

   • Anytime – Open access. Recipients may access your room immediately, and anytime, even in your absence.
   • Starting from now – Timed access. Recipients may access your room immediately, for a limited time.
   • Scheduled meeting – Recipients may access your room at a specified time, for a limited time.
     • Send a reminder – Schedule a reminder email before the meeting.

3. Invitee Options

   • For open and timed access invitations :
     • What is their role? – What permissions the user has inside the room.
     • Allow users to share with others?
       • Yes – The user can forward their invitation to someone else.
       • No – To prevent a user from forwarding their invite, we force them to register. This may be inconvenient for some, and may expose their email to other users.
     • More Options
       • User can make a copy of the Room – User can copy the entire room into their own Vyew Room collection.
       • Notify me when they enter the Room – You will get an email when this user enters the Room.

   • For scheduled meetings:
     • Can attendees navigate from page to page? – Turns sync mode on or off.

Managing Existing Invitations

• Under Invited Users you can modify, resend, or delete an open or timed access invitation.



• Clicking on the Scheduled Meeting bar, you can modify invitees, or the meeting itself.
  

Editing Scheduled Meetings

See here.