Protecting content in Vyew
Who can access my Vyew Rooms?
By using Access Control settings for your Vyew Room can you allow access to only certain individuals. By default only users you invite have access. If you set your Vyew Room to “Open to Anyone” then only people with the exact URL to your meeting room can get in. You should also be aware that, if you invite people, they may forward the invitation to others which would make it possible for them to get into the room.
Are Vyew Rooms SSL/HTTPS encrypted?
Encryption is only available to enterprise customers at this time. Their rooms are secured by the Vyew Enterprise appliance which has been approved and in use by departments of the U.S. Government. We are looking to make this available for our hosted product sometime near the beginning of 2010. Does this mean that the content in your room is available to anyone? No.
Though many Vyew meetings are not SSL encrypted, it would be extremely difficult for even a motivated person to sniff out network traffic and re-assemble your Vyew meeting. Email itself is not secure at all, but Vyew is at least more secure (or tougher to intercept) than Email. We sell an enterprise appliance which is fully secure which has been approved and in use by departments of the U.S. Government.
Can I protect against users in my room from downloading the content?
Users who are Viewer and Reviewer roles do not have the option to download the content (collaborators and Moderators can click on content and download using the “download icon” in the lower right corner of the content).
However, there is no way to stop users from taking screen shots and saving it to their computer. As far as we know there is no way to stop a motivated person from downloading content if you allow them to view it without forcing them to first install some software. But even with so-called “pdf protection software,” it becomes a game of competing technologies, like radar, radar detectors, and radar detector detectors.
If you have sensitive material the best thing to do is:
- Make it clear your legal intent to prosecute should people misuse the content.
- If it is text content, keep a Google Alert active for specific unique sentences in your content so you will know if other people are publishing or using it.
Is Vyew’s login secure?
Yes. Vyew uses SSL security to encrypt login credential communications.
Controlling access to your Vyew Rooms
Access Control settings are located in the UserList:
Invites Only (default)
Only people you Invite, can access your Vyew Rooms (More about invites).
Owner Only
This option locks out everyone (including those invited) execpt for the owner.
Open to Anyone
To let everyone access your Vyew Room anytime, you can set it to “Open to Anyone” which will effectively leave your Vyew Room unlocked.
Anyone with the direct URL to your Vyew Room will have access, unless you have the Password Option checked. More about passwords.
Can I password protect a Vyew Room?
The password option allows users WITHOUT an invitation to enter a room with the password.
What’s the use of a password, when I can just invite them?
Let’s say you’re on the phone with someone, and you want them to see your room. They are not invited, but if you have a password set on it already, and you know the URL, then you can just give them the URL and password for them to enter the room.
Activity Logs: Knowing who was in your Meeting Room
In the Home tab, look for the “Activity” column on the right side. Click the links in that column to view Activity Details of that Room.
Click in Activity column for details
The Activity Details will show you the screenname and email address* of people who have entered the room.
Activity Details Screen
*Note: The email will only show up if that person is a registered user. If you require email addresses of everyone, you can force them to register for Vyew before entering the room. Be aware that forcing registration may lower your response rate of people entering your room because they may not feel like registering.
In the Invite Options, you can force registrations
Does Vyew contain spyware or adware?
Vyew is a safe web service. Vyew does not contain spyware or adware of any kind. We hold ourselves to high industry standards and a stringent moral code that is part of the culture of the Vyew team. We believe in building trust, protecting our users privacy, and have taken careful consideration to build Vyew accordingly.
Vyew will NEVER:
- Install spyware, adware or other malicious software on your computer
- Sell or give away your private information to any third-party
More information: Vyew Spyware/Adware Policy.
Is Vyew secure?
Your personal information, credit card info, login and password are all transmitted over SSL encrypted channels. Vyew is a verified merchant with Authorize.net and values your privacy as much as our own.
What about my meeting data?
Your data stored in our database server, locked in a steel cabinet within in a protected datacenter. Electronically, no one has access to it except our database administrators, you, and people you invite into your meetings. The data may be susceptible to attacks while in tranmission, similar to how your email is also susceptible.
Are Vyew Meetings securely encrypted?
SSL encryption is only available for certain customers at this time. Please check out this article on Protecting content in Vyew.
